Electronic buyer created invoicing enables buyers to gain greater control over their accounts payable processes; saving on invoice processing costs, eliminating overpayments and providing real time access to invoices and cost accruals.

Using eCargo to generate buyer created invoices for freight and logistics costs buyers can achieve the following benefits:

• No manual data entry: Buyer created invoices are created instantly, generating the invoice in PDF format and integrating with buyer and supplier finance systems. There is no need for manual keying of data.

• Single point invoice access: Both buyers and suppliers can search for and view current and archived invoice documentation and status.

• Real time cost accruals: All non-invoiced freight and logistics costs are available for real time accrual reports, providing finance teams with accurate end of month information. A measurable reduction in accruals is also achieved through more regular invoicing.

• Streamlined dispute process: Users can log a dispute against an invoice line online, requesting a credit or POD. An integrated credit and re-issue process then follows, providing single standard and visible process, replacing lengthy email and telephone conversations.

• Reduced processing costs: Forrester Research reports that by automating their accounts payable processes companies can save up to 75% of their per invoice processing costs.

• Eliminating overpayments and invoice errors: Not all businesses have the resources to reconcile supplier invoices line by line, particularly with complicated freight cost rate tables. eCargo gives the buyer control and ownership over their freight data and rate tables, and the necessary tools to attain 100% certainly in the calculation of their freight costs.

eCargo's customers recognise the benefits electronic invoicing provides:

"The reality of reverse billing has hugely reduced effort required by the finance team, freight costs are more accurate and the freight supplier relationship has strengthened markedly. Costs are largely accepted as there's nothing to question and invoice negotiation is a thing of the past", says Peter Levett, Sanitarium's NZ Distribution Manager.

Woodproducts' Assistant Accountant, Tania Teddy, explains "eCargo now does the hard work of checking invoices for us. Where processing weekly invoices from a single supplier used to take around a day and half effort, we're now completing that in an hour and we trust the results".

See our earlier post on eCargo's new Buyer Created Invoicing Dashboard, with screenshots.

Please contact us to discuss how we can assist with your electronic invoicing requirements.